|
CLINTON
PUBLIC SCHOOL FOUNDATION
Annual Meeting & Board of Trustees Meetings
7:15 a.m., Tuesday, May 3, 2011
Board of Education Office
ANNUAL MEETING
President Juan Garcia called
the Annual meeting to order at 7:14 a.m.
Others present included Board of Trustees members: Terry Garner, Amy Hunter, Stephanie
Jones, Russ Meacham, Pat Miskel, Lynda Richert, and Kevin Wolters.
Also present were Executive Director Penny Askew and Assistant
Superintendent Jason James.
Election of New Trustee
& Officers for 2011-2012:
Garcia presented the following slate of officers for 2011-2012:
President
– Juan Garcia
Vice
President – Kevin Wolters
Treasurer
– Russ Meacham
This recommendation from the
Nominating Committee came to the Board as a motion with a second; motion
carried.
Wolters made a motion to
adjourn the Annual meeting, and Garner seconded. Meeting was adjourned at 7:16 a.m.
BOARD OF TRUSTEES MEETING
Garcia called the Board of
Trustees meeting to order at 7:17 a.m.
Others present included those mentioned above.
Consent Agenda: Wolters made a motion to approve the
consent agenda, which included the minutes from the March 2011 Board of
Trustees meeting and the executive director's report. Hunter seconded the motion, which carried.
Financial Report: Meacham presented the financial
report. Garcia had a question
regarding the Torres Scholarship funds, as he thought there should be less
money in the account at that point in time. Meacham said he would take a look at it. Richert made a motion to approve the
Financial Report, and Hunter seconded.
Motion carried.
OLD BUSINESS:
Scholarship Report: Askew reported that the Scholarship
Committee had interviewed 16 CHS seniors and had the following recommendation
regarding scholarship awards:
Brickner
Scholarship – Laura Barrientos -- $1,000
Cornell
Scholarship – Ashley Dobbs -- $1,000
Davis-McElmurry
Trust Scholarships –
Natalie
Bryant, Anna Reed -- $5,000 over four years
Bailey
Anders, Clinton Foster, Dharam Gandhi, Cole Higbee, Lane Kinney,
and McKinley Lockhart -- $2,700 over two years
Torres
Scholarship – Yolanda Hernandez, Saul Pina -- $500 each, one-time
This recommendation from the
Scholarship Committee came to the Board as a motion with a second; motion
carried.
Askew reported that 2007 Davis-McElmurry
Trust Scholarship recipient Kenny Lee had provided necessary documentation to
receive his Spring 2011 disbursement since she had sent out her Executive
Director’s report.
Fundraising Committee
Report: Jones requested that
the Board of Trustees meet prior to the date set for the Teacher Welcome
Breakfast. Meeting was set for
August 2, 2011 at 7:15 a.m. Jones
reported that the Fundraising Committee wanted to utilize the Welcome Breakfast
to promote CPSF to the teachers, getting some testimonials from grant
recipients and encouraging the teachers to invest in the Foundation via payroll
deductions, and asked for 30 minutes to be set aside for the presentation.
The Committee had discussed
various options, and was primarily considering a straightforward fundraising
drive, whereby Board members would divide into teams and call on potential
donors. The Committee wanted to
address the public’s perception of CPSF, setting goals of more publicity about
CPSF events and having Board members visit all the civic clubs to discuss the
Foundation’s activities and stress the need to maintain public status.
Meacham also presented the
idea of selling sponsorships to broadcast school activities; he was going to
visit with Coach Mike Lee regarding the feasibility of such an undertaking.
Top 10 Day: Askew reported on Top 10 Day, and
details regarding set-up and games were discussed.
T“app” into Reading and
Math Grant: This grant request
was tabled again until the status of the request to the OneOK Foundation is
known.
Neparko Teacher
Assistance Fund: Askew
reported that she had spoken with both Edward Neparko and Mary Neparko
regarding their intentions for this fund, and that they originally had wanted
to fund teachers who were pursuing additional education in their field. As most teachers go back to school for
administrative or counseling degrees, as opposed to higher level degrees in
their subject, this has not really been a relevant goal. The Board directed Askew to clarify
what the Neparkos want for this fund.
NEW BUSINESS:
Welcome Breakfast for
Teachers: Askew asked if the
Board wanted to host the Welcome Breakfast for teachers on their first day back
at work, and the consensus was yes.
The date is set for Monday, August 15, 2011, 8:00 a.m. at the Southwest
Elementary cafeteria. Askew said
she would be in touch via email with everyone prior to the breakfast.
Football Program Ad: Askew asked if the Board wanted to
purchase an ad in the football program, as had been done the past few
years. Jones made a motion to buy
a half-page ad; Hunter seconded and the motion carried.
Deadline for Fall Grants: The Board decided on September 30, 2011
as the deadline for Fall Grant proposals.
Next Meeting Date: The Fundraising meeting was set for
Tuesday, August 2, 2011, 7:15 a.m. at the Board of Education office. The next Board of Trustees meeting was
set for Tuesday, October 11, 2011, 7:15 a.m. at the Board of Education office.
Adjournment: Meeting was adjourned at 8:15
a.m.
Respectfully submitted,
Penny Askew
Executive Director
ADDENDA TO MINUTES:
On August 2, 2011, the Board
of Trustees met to discuss fundraising.
Meacham made a motion that fifty percent of the total proceeds from the
“Maroon & Gold & Silver” Drive be made immediately available for school
projects. Jones seconded the
motion, which carried.
On August 2, 2011, Askew
emailed the Board of Trustees with a situation regarding Davis-McElmurry Trust
scholarship recipient Hilda Rodriguez.
She graduated in May, but was planning to attend school full-time in the
fall as she was applying to medical and pharmacy school. However, because of the time those
applications required, she had decided to enroll part-time, and wanted to know
how that would affect her scholarship disbursement. Jones made a motion that Hilda should receive her full
disbursement for Fall 2011; Richert seconded. Motion carried.
On August 4, 2011, Askew
circulated to the Board of Trustees the following motion from Meacham: that the CPSF Board of Trustees absorbs
the Elementary Art Campaign as part of the upcoming CPSF fundraising
drive. Garcia seconded the motion,
which carried.
Also on August 4, 2011,
Askew emailed the Board regarding offering Wall of Tradition lines to those who
contribute between $500 and $1000 to the Maroon & Gold & Silver
fundraising drive. Consensus was
to do so.
On August 16, 2011, Askew
emailed the Board regarding the Brickner Scholarship. The 2011 recipient, Laura Barrientos, had decided to attend
a college other than SWOSU; the Brickner is specific to SWOSU. Askew’s recommendation was to split the
Brickner between Torres Scholarship recipients Yolanda Hernandez and Saul Pina,
as both had also applied for the Brickner and were highly thought of by the
scholarship committee. The Board
of Trustees and Mr. Brickner agreed to this solution.
Respectfully submitted,
Penny Askew
Executive Director
|