CLINTON PUBLIC SCHOOL FOUNDATION
Board of Trustees Meeting
7:15 a.m., Tuesday, March 10, 2009
Board of Education Office
President Cris Hart Wolfe called the Board of Trustees meeting to order at 7:18 a.m. Others present included Board of Trustees members: Juan Garcia, Terry Garner, Stephanie Jones, Russ Meacham, Pat Miskel, and Kevin Wolters. Also present were Executive Director Penny Askew, School Liaison Linda Thomas, Superintendent Jason Sternberger, and Washington Elementary Principal Beth Richert.
Washington Elementary Proposal to OneOK Foundation: Richert explained that she had submitted a grant proposal to ONEOK in the fall of 2008 to fund the purchase of Smart Boards for Washington Elementary. ONEOK had indicated a positive response to the proposal, but would only fund through the Clinton Public School Foundation, and asked Richert to resubmit the grant through CPSF. Wolters made a motion to resubmit the proposal to ONEOK from CPSF, and Miskel seconded. Motion carried.
Consent Agenda: Wolters made a motion to approve the consent agenda, which included the minutes from the January 2009 Board of Trustees meeting, and the executive director's report. Jones seconded the motion, which carried.
Financial Report: Meacham reviewed the financial report. There is a sizeable certificate of deposit at Oklahoma Bank & Trust on a 7-day renewal cycle which was established to hold the funds raised through the Building a Tradition drive. Garner made a motion to split the funds and ladder them into various CDs, some 6-month, some 12-month, in order to earn more interest. Jones seconded the motion, which carried. Meacham said that he would possibly leave the 7-day account open with a minimum balance to hold new contributions to the endowment as they come in. Garner made a motion to approve the financial report, and Jones seconded. Motion carried.
OLD BUSINESS:
Top 10 Day: Askew reported that Top 10 Day was set for May 19, 2009.
Scholarship Report: Askew reported that the deadline for CPSF applications for CHS seniors was April 3, and following that she would be contacting the Scholarship Committee to organize interviews. She also reported that she planned to contact the Neparko family, as no applications for their scholarship had been received and she wanted their input as to what they would like to do in the future. Garner suggested that they might designate funds for grant proposals in their specific areas of interest. Thomas suggested they might want to fund professional development days that focused on teaching strategies rather than content.
NEW BUSINESS:
Grant Evaluations: Thomas reported that, since January, she had received an evaluation from the grant “Keeping Science Current” at Washington Elementary, and that CPS had $4,193.43 to reimburse back to CPSF from grants that either didn’t happen or didn’t cost as much as originally proposed.
Oklahoma Foundation for Excellence Academic All-State Partner: Askew reported that CHS senior Ben Reed had been named an Academic All-Stater, and that a contribution of $1,250 to OFE would provide him a $1,000 scholarship and make CPSF an Academic All-State Partner. Miskel made a motion to make the $1,250 donation to OFE, and Garner seconded. Motion carried.
Spring Grants: The Board reviewed “Gateway to Community Service,” the grant proposal submitted by CHS agricultural mechanics teacher Keith Miller. Jones made a motion to approve the grant for $1,899, and Garcia seconded. Motion carried. Discussion followed regarding reasons there was only one grant proposal received; Thomas suggested the following as possible reasons: 1) teachers are busy, 2) the PTO raised a lot of funds this year, and 3) that several teachers were turned down in Fall 2008.
Education Foundation Self Assessment: Hart Wolfe reported that she had attended the regional outreach meeting in Clinton sponsored by the OFE on March 3, and she wanted everyone to take a look at the assessment included in the meeting packet. The assessment was designed to help local education foundations identify areas of operation that needed improvement. This generated discussion about Board members becoming more aware of CPSF donors, and Meacham said that he would compile a list and send it out to the Board. Discussion was held about inviting significant donors to Top 10 Day, and offering auto-deposit to donors.
Board of Trustee Replacement: Askew reported that Board member Troy Lee had not attended any meetings or functions of CPSF since being elected to the Board of Trustees in May 2008. Garner made a motion that Lee be replaced, and Jones seconded. Potential replacements included: Lynda Richert, David Davis, Susie Simon, Jill Weedon, and Allyson Adams. The Board directed Askew to send a letter to Lee, and the Nominating Committee to secure a replacement from the list generated.
Next Meeting Date: The next Board of Trustees meeting will be held Tuesday, May 5, 2009, 7:15 a.m. at the Board of Education office. The CPSF Annual Meeting will be held first, during which officers for 2009-2010 will be elected, followed immediately by the business meeting.
Adjournment: Meeting was adjourned at 8:17 a.m.
Respectfully submitted,
Penny Askew
Executive Director
ADDENDA TO MINUTES:
On March 11, 2009, Askew emailed the Board of Trustees with a recommendation from the Nominating Committee to replace Troy Lee on the Board with Lynda Richert. Recommendation comes from committee in the form of a motion. Motion carried via email vote.
On April 15, 2009, Askew emailed the Board of Trustees with the following recommendations from the Scholarship Committee:
Brickner Scholarship – Keith Washington, $1000 to SWOSU for one year
Cornell Scholarship – Maria Franco, $1000 for one year
Davis-McElmurry Trust Scholarships –
Alena Leonard, $12,875 over four years
Mark Fiegener, $9,000 over four years
Ben Reed, $5,000 over four years
Julieta Hernandez, $3,000 for 2009-2010
Dinora Roldan, $2,000 for 2009-2010
Jamie Thompson, $2,000 for 2009-2010
Bernie Valverde, $2,000 for 2009-2010
Recommendation comes from committee in the form of a motion; motion carried via email vote. Discussion arose regarding application procedures and availability of Davis-McElmurry Trust funds to continuing students. These items placed on agenda for May 5 meeting.
Respectfully submitted,
Penny Askew
Executive Director
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