CLINTON PUBLIC SCHOOL FOUNDATION
Board of Trustees Meeting
7:15 a.m., Tuesday, January 13, 2009
Board of Education Office
President Cris Hart Wolfe called the Board of Trustees meeting to order at 7:19 a.m. Others present included Board of Trustees members: Pat Cornell, Juan Garcia, Terry Garner, Stephanie Jones, Russ Meacham, Pat Miskel, and Kevin Wolters. Also present were Executive Director Penny Askew, School Liaison Linda Thomas, and Superintendent Jason Sternberger.
Consent Agenda: Wolters made a motion to approve the consent agenda, which included the minutes from the October Board of Trustees meeting, and the executive director's report. Jones seconded the motion, which carried.
Financial Report: Meacham reviewed the financial report. There was a situation with the stock donated by Robert Brickner to fund his 2008-2009 scholarships; when they were received the value wasn’t quite the $2,000 needed, so Meacham held them instead of cashing them in. Subsequently their value went further down; when he sold them in December the value was $900. There was a carryover from the Brickner account from the previous year to help make up the difference, but there still wasn’t quite enough money in the account to fund the two scholarships for the spring semester. Cornell made a motion to pay the difference from the CPSF operating fund. Garner seconded the motion, which carried. Meacham asked the Board about future policy regarding the receipt of stock; the consensus from the Board was to sell upon receipt. Meacham also told the Board that Oklahoma Bank & Trust had closed its brokerage, and that he planned to move the account to PrimeVest Financial Services, unless there was an objection. Cornell made a motion to approve the financial report, and Wolters seconded. Motion carried.
OLD BUSINESS:
CMS Honor Roll Breakfast: Askew reported that everything was in place for the breakfast, scheduled for January 27.
Scholarship Report: Askew reported that most of the 17 tracked scholarship recipients had checked in from fall 2008 and received their funds for spring 2009. One Davis-McElmurry Trust recipient had not achieved a 2.5 GPA. The Board directed Askew to send a letter placing the recipient on probation for spring 2009 – no funds disbursed. If the GPA improved to 2.5 or better, fall 2009 funds would be available; if not, the scholarship would be forfeited by the student.
Newsletter: Askew reported that she had not completed a winter newsletter, as she wanted to wait and see how the operating fund was doing. The Board suggested a spring newsletter, to come out early May. Discussion was held about doing a story on Literacy First and about offering a deal – no engraving fee --on Wall of Tradition spots for graduation presents.
NEW BUSINESS:
Grant Evaluations: Thomas presented a review of recent grants to the Board. A total of $165,373.59 has been awarded in grant money since 1987.
Oklahoma Foundation for Excellence Annual Giving Campaign: Askew reported that CPSF had donated $100 in January of 2008. No action was taken.
Nominating Committee: Cornell and Jones agreed to serve on the Nominating Committee with Askew. Garner, Miskel, and Hart Wolfe all agreed to a second term, so no new Board members are needed. The Nominating Committee will nominate officers for 2009-2010 at the annual meeting in May.
Scholarship Committee: Garcia, Garner, and Jones agreed to serve on the Scholarship Committee with Askew.
Top 10 Day: Askew reported that she was in the process of trying to get a date from CHS personnel for this year’s event.
Next Meeting Date: The next Board of Trustees meeting will be held Tuesday, March 10, 2009, 7:15 a.m. at the Board of Education office.
Adjournment: Meeting was adjourned at 8:16 a.m.
Respectfully submitted,
Penny Askew
Executive Director
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